Reveal Formatting in Word 2007 and 2010

There is a way to “reveal codes” in Microsoft Word 2007 and 2010. I do not have Word 2003 installed on any machines so do not know if it works for Word 2003.

To show or hide the Reveal Formatting Pane press Shift + F1.

This will open the Reveal Formatting Pane to the right of your document just under the Ribbons.

As you move your cursor through the current document the formatting for the position of the cursor will be shown in the Reveal Formatting Pane.

If you are using a screen reader you will be able to hear all the information in the Reveal Formatting but depending on your screen reader you may not be able to go through the formatting line by line.

F6 and Shift + F6

To move between elements of Word or other Office applications use F6 to move to the next element such as the Reveal Formatting Pane; or Shift + F6 to move to the previous element such as the document you are working on.

Pressing F6 will put focus on the status Bar, the Ribbons, and any pane open to the left of your document such as the Office Clipboard or any pane open to the right of your document such as the Reveal Formatting Pane. Of course pressing Shift + F6 will move you backward through these elements.

Ctrl + F6 and Ctrl + Shift + F6

Most of us who use the keyboard know that we can move between open applications or documents by pressing Alt + Tab. If you have Word, Excel or PowerPoint open you can move between documents.

To move to the next open Word document press Ctrl + F6. To move to the previous open Word document press Ctrl + Shift + F6.

If you have several Word documents open at once you would press these keyboard commands until you find the document you need.

This works the same in Excel or PowerPoint and is a fast way to confine moving between documents to the current application.

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